Virtual Library

Berkeley Collection of Working and Occasional Papers

Policies for Berkeley Collection of Working and Occasional Papers

The eScholarship@BC Repository: Guidelines

Who Can Participate

Communities

The eScholarship@BC Repository is organized according to “communities,” academic and other units at Boston College. Any school, academic department, academic program, research center, or research institute at Boston College is eligible to participate as a community in the eScholarship@BC Repository. Other administrative units that produce research and can assume responsibility for setting and administering policies may also become communities. Other groups that do not fall under this definition will be considered on a case-by-case basis. Each community must be able to assign a coordinator who can work with the Libraries to support the eScholarship@BC initiative. Communities interested in eScholarship@BC should send an email message to escholarship@bc.edu.

Communities registered with the repository participate with the Library in determining:

• what sorts of items are appropriate to a particular collection
• what electronic formats are acceptable in a particular collection
• who may add items
• who may view items in the collection.

Individual Contributors

Individuals may not submit content without belonging to a community registered with the eScholarship@BC Repository. Communities determine who may submit content to the repository. If a contributor to the Repository leaves Boston College, his or her content will remain in the Repository unless she or he requests its withdrawal. Individuals interested in eScholarship@BC should send an email message to escholarship@bc.edu.

Content Guidelines

Communities determine policies regarding content submitted, within the following guidelines:

• The work must be produced, submitted, or sponsored by Boston College faculty, researchers, students, or staff.
• The work must be research-oriented, as defined by the community.
• The work must be an author/community acceptable version. At this time, eScholarship@BC staff can provide limited assistance with copyediting or document layout and design.
• The work must be in digital form. If parts of the item require different file formats, ideally all of the digital pieces will be provided as a set. (For example, a PDF document with its associated data file(s)).
• The author/owner must be willing and able to grant Boston College the right to preserve and distribute the work via the eScholarship@BC Repository.
• Content does not have to be authored by a Boston College affiliate to be included in the repository. For example, a community may use the repository to post papers written by faculty from other institutions that were presented at a conference sponsored by the community. The repository will also accept items co-authored by a Boston College affiliate with non-B.C. authors. A Community Sponsor or article co-author is responsible for securing permissions agreements from non-BC authors before content is posted in the repository.
• The eScholarship@BC Repository accepts a wide range of digital materials, including text, images, video, and audio files. Possible kinds of content include, but are not limited to, the following:
  • Articles and preprints
  • Technical reports
  • Working papers
  • Conference papers
  • Out of print books in digital format
  • Datasets: statistical, geospatial, Matlab, etc.
  • Images: visual, scientific, etc.
  • Audio files
  • Video files
  • Software

Copyright

Authors retain copyright for all content contributed to the eScholarship@BC Repository. The Author Submission Agreement signed by authors specifies that the author is free to reuse the content elsewhere. By signing the license, contributors affirm that they have the right to grant the rights contained in the license and that the submission does not infringe upon anyone else’s copyright.

Some journals prohibit the inclusion of published articles in repositories such as the eScholarship@BC Repository, though exceptions may be granted at the author’s request. Individual journal policies vary, and it is the responsibility of the author to check the terms of his or her agreement.

If a working paper is later published in a journal (either in the same or revised form), the publisher may require that the paper be removed from the eScholarship@BC Repository. Again, the publisher may grant an exception if the author requests it. It is the responsibility of the author to check the terms of his or her agreement. The Libraries’ can provide assistance on how to check the terms of an agreement and how to keep or reclaim your copyright.

Authors may wish to consult the Project RoMEO (Rights Metadata for Open archiving) web site, which offers a Publishers Copyright Listing summarizing permissions that are normally given as part of each publisher's copyright transfer agreement. If the publisher prohibits submitting a journal article to the repository and will not grant an exception, the author may consider submitting a pre-print with corrigenda. The Libraries can provide assistance on using the Project RoMEO web site.

For more information on copyright, please visit the Boston College Libraries Copyright and Intellectual Property Resources Site.

Withdrawal of Material

Authors may request the removal of content they have submitted. When a paper is removed from the site, a placeholder is left behind to inform readers returning to that page that the paper has been deliberately withdrawn. Currently the text for the placeholder is: This document has been withdrawn.

Preservation and Stewardship

It is the responsibility of the Boston College Libraries to preserve submitted content using accepted preservation techniques. If the Boston College Libraries cease to support the eScholarship@BC Repository, the Libraries will return content to contributing units and transfer to the Boston College University Archives the content of units that have ceased to exist.

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